Top 10 Best HRMS Tools in 2025 for Smarter Workforce Management

Human Resources (HR) has diverse tasks, making managing complicated. They have to handle the payroll system, recruitment, retention, training, and performance management of employees. Chief Human Resources Officers (CHROs) must ensure that the organization meets these aspects. 

Human resources management systems (HRMS) can help CHROs manage their responsibilities, allowing the team to have a more comfortable, productive workplace. These HRMS tools help HR improve the quality of service, organization efficiency, and performance. 

This article will discuss what an HRMS is and the 10 must-have HRMS tools for CHROs for efficient working. 

What is HRMS? 

HRMS are software tools CHROs can use to handle the company's HR process. They can provide a more efficient job when it comes to managing recruitment, payrolls, employee performance and compensation, and timesheets. 

Without HRMS, managing the employees will be a real challenge to CHROs as they have to do things manually. Tracking the employees' performance alone is already tedious as they have to analyze every piece of data. If you mix it with other HR tasks, it'll be more difficult. However, everything will be more accessible with the usage of HRMS. 

Its main goal is to increase the teams' efficiency, improve the company's output, and help the CHROs create productive employees while building a more effective HR within the organization. 

The different types of HRMS tools 

HRMS comes in various types to help the CHROs. Here are the five most popular ones: 

• Staffing - This type includes workforce planning. It allows the CHROs to manage the scheduling of employees, track their timesheets, leave management, and the life cycle of the workforce. If the employee wants to vacation on a specific date, it can be tracked using calendar tools. 
• Onboarding - These tools can help new hires through their required documents, verifying their logins, and orientation regarding their responsibilities. It also includes offboarding features for employees who will resign from the company. 
• Development - Development is about the employees' growth and keeping them satisfied with their jobs. This includes training materials, seminars, and employee satisfaction software. Aside from training, knowledge-based systems are also part of the development systems. 
• Compensation - This type of system manages the benefits and payroll systems. CHROs can provide employees a view of their pay with their deductibles (tax and insurance). The employees can verify that they are adequately compensated for their jobs. 
• Workforce Management - The system includes employee record tools, allowing HR to record and monitor the employee's information. 

10 Best HRMS Tools List For CHROs 

Many tools can help CHROs manage their employees efficiently. Thanks to AI, these tools have become more effective. But how is artificial intelligence changing the recruiting process? The simplest answer is that CHROs can utilize tools with AI to finish their HR tasks competently.  

Let’s go through in depth on each tool. 

1. TriNet: An user-friendly option 

TriNet is an application that provides core HR services, such as payroll. It's ideal for any business as it can scale itself depending on the company's needs. It allows the CHROs to have efficient management as it simplifies the tasks. 

It's very user-friendly and easy to navigate, so even beginners can quickly learn its features. The app offers tools that assist CHROs to need to manage their employees. 

The tool is ideal for managing the teams' benefits. It also offers payroll entry with pre-tax deductions. HR officers will have no problems with taxes as it has tax calculation, filing, and payment. 

Why choose it? 

• Benefit enrollment 
• Tax management 
• Intuitive UI 

2. gretHR – A simple HRMS tool for growing businesses 

gretHR is an intuitive online HRMS tool that simplifies core HR processes like attendance, leave tracking, and payroll. Designed with scalability in mind, it supports small to medium-sized businesses aiming to streamline their HR functions. 
It automates daily tasks and provides insightful reports to help CHROs make strategic decisions. With a mobile app and self-service features, it ensures accessibility and convenience for both HR teams and employees. 

Why choose it? 
• Paperless onboarding 
• Automated payroll 
• Employee self-service portal 

3. Zoho People – A customizable HRMS tool for modern HR teams 

Zoho People is part of the best HRMS tools list for businesses looking for customizable workflows and strong integration with other Zoho apps. It manages everything from employee data to performance reviews, offering flexibility and automation. 
Its clean interface and cloud-based structure make it an ideal online HRMS tool. CHROs can benefit from detailed analytics and feedback systems to drive employee engagement. 

Why choose it? 
• Flexible workflows 
• 360-degree feedback system 
• Time tracking and attendance 

4. SAP SuccessFactors – An enterprise-grade HRMS tool 

SAP SuccessFactors stands out among the top HR tools for large enterprises. It supports global HR operations with scalable modules for workforce planning, learning, and performance management. 
This HRMS tool empowers CHROs to align employee goals with business outcomes. With deep analytics, it provides visibility into talent metrics that influence strategic planning. 

Why choose it? 
• Scalable for enterprises 
• Talent analytics and planning 
• Integrated learning management 

5. Workday – An HRMS tool with powerful analytics 

Workday is one of the best HRMS tools for organizations seeking a unified system that combines HR, payroll, and finance. It enables CHROs to make informed decisions through real-time data and predictive analytics. 
The platform is known for its user-friendly interface and strong mobile support, ensuring high user adoption. Its comprehensive compliance features make it suitable for global teams. 

Why choose it? 
• Predictive analytics 
• Unified HR and finance data 
• Global compliance 

6. PeopleStrong – A full-suite HRMS tool for dynamic workplaces 

PeopleStrong is a versatile platform on the HRMS tools list, covering recruitment, payroll, performance, and more. It offers multi-country support and caters to the entire employee lifecycle. 
With AI-enabled hiring and a mobile-first design, CHROs can manage talent efficiently across departments and geographies. Its integration capabilities make it adaptable to various business systems. 

Why choose it? 
• AI-powered hiring 
• Integrated payroll and compliance 
• Talent management 

7. Darwinbox – A next-gen HRMS tool for digital transformation 

Darwinbox brings a modern approach to HRMS tools with its sleek interface and mobile-first capabilities. It's designed for mid-sized to large organizations undergoing digital HR transformation. 
The platform provides customizable workflows, detailed analytics, and tools for end-to-end employee management. CHROs can easily adapt it to their unique workforce strategies. 

Why choose it? 
• Mobile-first design 
• Customizable workflows 
• Smart analytics and dashboards 

8. BambooHR – A user-friendly HRMS tool for employee-centric businesses 

BambooHR is a favorite among HR tools for small to mid-sized businesses focused on improving employee experiences. Its clean interface and easy setup make it accessible to HR teams of any size. 
It handles applicant tracking, onboarding, and performance management seamlessly. CHROs can also benefit from customizable reports to monitor HR effectiveness. 

Why choose it? 
• Clean and intuitive UI 
• Customizable reports 
• Employee self-onboarding 

9. Keka – A modern HRMS tool trusted by startups 

Keka earns its place in the best HRMS tools thanks to its focus on automation, performance tracking, and seamless payroll processing. It’s widely used by startups and SMEs looking for affordability without compromising features. 
Its intuitive dashboard simplifies complex HR operations, while self-service portals improve employee engagement. CHROs get access to real-time data to measure workforce performance. 

Why choose it? 
• Payroll automation 
• Performance reviews 
• Attendance tracking 

10. Paycor – A comprehensive HRMS tool with role-based features 

Paycor offers a comprehensive HRMS tool that combines payroll, recruiting, talent management, and compliance. Its role-based dashboards and real-time analytics make it a valuable asset for CHROs. 
This online HRMS tool simplifies the hiring and onboarding process while keeping organizations compliant with labor laws and HR standards. 

Why choose it? 
• Role-based dashboards 
• Compliance management 
• Talent acquisition tools 

How Empuls complements HRMS tools 

Empuls is not an HRMS tool, but it powerfully complements HRMS platforms by filling the engagement, recognition, communication, and employee wellbeing gaps that traditional HRMS tools often overlook.  

Here's how Empuls enhances and integrates with your existing HRMS setup: 

1. Boosts employee engagement beyond admin tasks 

While HRMS tools focus on administrative efficiency—like payroll, attendance, and recruitment—Empuls focuses on people-centric outcomes like motivation, belonging, and wellbeing. It drives continuous engagement through: 

• eNPS, pulse, and lifecycle surveys 
• AI-driven insights and people analytics 
• Gamification and nudges for participation 
• A social intranet for open communication 

2. Recognition & rewards layer on top of HRMS  

Empuls builds an emotional connection with employees through: 

• Peer-to-peer, spot, milestone, jury, and performance-based awards 
• Service award automation using HRMS data 
• 1M+ global rewards catalog including gift cards, experiences, and swag 
• Budget and currency management across locations, with COLA factor 

3. Comprehensive wellbeing & perks suite go beyond compensation 

Get offered by: 

• Exclusive perks, discounts, and cashback across 50+ countries 
• Early wage access and fringe benefits (LSA) 
• Tax-saving benefits (meals, telecom, learning, fuel, etc.) 

4. Communication & culture building  

Empuls acts as a social intranet: 

• Town halls, posts, videos, AMAs, polls, and quizzes 
• Community groups by interest, function, or location 
• Wishboards and wall of fame for celebrations and milestones 
• Organizational charts for better visibility and collaboration 

5. Integrate it all with Empuls 

Empuls seamlessly integrates with all the HRMS mentioned in the list, including SAP SuccessFactors, Workday, Darwinbox, Zoho People, BambooHR, PeopleStrong, and more. Integrate Empuls and enjoy the following perks: 

• Plug-and-play via SDKs & APIs – Embed Empuls in your existing stack (HRMS, LMS, ATS, PMS) 
• Data Sync – Pull employee data (join dates, departments, birthdays) for automating milestones and awards 
• Compliance – Adheres to GDPR, ISO 27001, SOC 2, HIPAA, and supports multi-region data deployments 
• SSO & Identity Management – Easy authentication through SAML, OAuth, etc. 

Use cases where Empuls complements HRMS

Empuls is a powerful engagement layer that sits on top of your HRMS, turning a transactional HR experience into a transformational one. It empowers HR, managers, and leadership to build a workplace where employees feel heard, valued, and connected—resulting in higher retention, productivity, and employer brand value. Schedule a call now! 

Sum Up 

HRMS tools provide tons of benefits to CHROs. They'd be able to make the entire organization more productive, improve the company's output, become more efficient, and save time. There are many tools to choose from, and we think the tools listed above are a must-have for companies. 

Some might be similar, but each provides a unique feature that every CHRO should utilize to accomplish their jobs. HRMS tools are worth an investment for any organization.