10 Best Farewell Mail Samples to Colleagues for a Professional Goodbye
Saying goodbye at work? Use these farewell mail sample to colleagues templates to craft a professional, warm, and memorable farewell email for coworkers, managers, and teams.
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Breaking up is hard, always. This sentiment isn’t limited to romantic relationships. It holds even in workplaces when your colleague is leaving a job. When they decide to go to the organization, it would be an emotional moment to bid adieu to the co-worker.
Writing farewell emails to colleagues you have worked closely with will inspire some sweaty palms. You would possibly be writing the farewell email with a lump of sadness that mysteriously appears in your throat.
While you will have many “I’ll miss you” conversations in person (which honestly is the best way to do it!), you would want to have a formal exchange with a friendly goodbye letter.
Sharing your good wishes with the soon-to-be-former co-worker politely and professionally is a good idea to stay in touch. Along with being a standard polite office behavior, it ensures that you end things on a positive note.
In theory, these notes seem easy to write. But in reality, these bittersweet farewell emails can be deceptively tricky. The right of words in between those emotions could be a challenge.
You want your message to be meaningful yet composed and professional. A farewell letter shows that you value them and their contribution. The best farewell messages to employees show that the organization held them in high respect.
Here are some of the best farewell emails to colleagues to make your job easier. They are messages your parting employees and colleagues will cherish forever. These 5 heart-warming templates for farewell emails to colleagues and coworkers will surely help you.
10 Best farewell email templates for colleagues and coworkers in the office
These 5 sample farewell email templates will surely make your colleague remember you forever.
1. Sample farewell email for a colleague, you are close to
Although you get along with many co-workers, this set of people are slightly different. They are your close friends and confidantes at the workplace. You have counted on them for a quick lunch, and they have listened to your venting about tight deadlines.
I got to know you are leaving the job here at (company).
While I’m excited about your new journey, a big part of me is sad to be saying goodbye to an incredible co-worker like you. I can’t tell you how much I’ve learned from you and enjoyed the opportunity to work with you. I deeply value the friendship you have shown us over the past (years you have worked together).
I’ll always remember how you made me look forward to coming to the office. (Insert an insider joke).
While this might be the end of your time with (company), I promise this is not the end of our friendship. You have my cell phone number. Don’t ever hesitate to grab your phone and reach out when you want to grab (coffee/snacks/drinks), and rest assured; I’ll do the same!
It’s been great working together. We’ll keep in touch (name)!
Good luck with your future endeavors,
(Your name)
2. Sample farewell email for colleagues you are not super close with
What about co-workers who you don’t know very well? Nonetheless, it is still a polite gesture to say one final professional goodbye email like the one below.
I heard that you are leaving (company). I wanted to take a moment and let you know how much I have enjoyed working with you. We cannot believe you are leaving us.
Wishing you all the success with this new and exciting opportunity. You will surely rock in the new position.
While you would not be in the office anymore, please keep in touch. This is my personal email address. Don’t hesitate to get in touch whenever.
Farewell and all the best in your new job (name)!
(Your name)
3. Sample farewell email for your manager
Even though you shared a close relationship with your manager or you two were distant, send them a goodbye email or message of appreciation. Leave a positive impression because you never know when your paths will intersect again.
Your constant support as my manager made work easy. I’ve learned so much from your experience, mentorship, guidance, and advice. You have been a valuable part of my career. Your support, both during good and challenging times, were inseparable.
We’ll remember your kindness, patience, and good memories. Although our time of working together is ending, I’ll always look back to the experience of working with you with fondness.
Thank you for your leadership and encouragement. Don’t ever hesitate to reach out to me at (personal email).
Here’s to wishing you more progress.
Biding adieu with a heavy heart,
(Your name)
4. Sample farewell email for your direct repartees
When one of your direct reports is leaving the organization, make sure that the farewell conversation also happens in person. To wrap things up, consider sending the following farewell message.
I know we already talked in person. But I wanted to thank you for your great contribution to the organization. Your dedication will be an example for others. It was a pleasure to lead you here at (company) and watch you grow in the career.
We are grateful for helping us achieve milestones and making the organization better. Your contribution to the company’s growth has inspired people to make a difference.
This organization values how great an employee you were.
If you need any advice, recommendation, or even to meet for a coffee, feel free to get in touch.
Wishing you more success as you move forward.
All the best,
(Your name)
5. Sample farewell email for a senior, you worked with
When any of the C-level management you have worked with leaves the company, touch base with them before leaving. This is how you can get the best impression while keeping the farewell message formal.
As you set off for the next chapter of your career, I wanted to express my gratitude for how great it has been to work with you. I’ve learned so much while collaborating with you on the (task/project name).
The way you manage (skill or think) has taught me how to deal with a situation. I have to thank a leader like you for making me a part of such an important career experience.
I’ll send it with “see you later” instead of “goodbye.”
May the coming days bring you more success,
best wishes,
(Your name)
6. Farewell mail sample to colleagues you worked on projects with
Saying goodbye is never easy, especially when you’ve worked closely with someone on meaningful projects. Here’s a farewell email to appreciate their collaboration and contributions.
Hello [Name],
As I prepare to leave [Company], I wanted to take a moment to express my appreciation for the incredible teamwork we've shared. Working on [specific project or task] together was not only rewarding but also a great learning experience. Your dedication and expertise truly made an impact, and I will always remember the effort we put in as a team.
Although my time here is coming to an end, I hope we can keep in touch. Please feel free to reach out at [personal email] or connect with me on LinkedIn.
Wishing you continued success in all your endeavors. Let’s stay connected!
Best regards,
[Your Name]
7. Best farewell mails for long-time colleagues
When a close colleague you’ve worked with for years is leaving, you want to send them off with a message that expresses your gratitude and the bond you’ve built.
Dear [Name],
It’s hard to put into words how much I’ve valued our time working together at [Company]. From the very first day, your support and camaraderie made a lasting impression on me. You’ve been more than just a colleague—you’ve been a mentor, a collaborator, and most importantly, a friend.
Your contributions to [specific work or team] have been remarkable, and I have no doubt that you will continue to do great things wherever you go. While I will miss our coffee breaks and brainstorming sessions, I look forward to seeing your continued success.
Please do stay in touch! You can reach me anytime at [personal email]. Wishing you all the best in your next adventure.
Warmest regards,
[Your Name]
8. Farewell contribution mail for team members
A farewell message to the entire team is a great way to recognize their contributions and the bond you’ve shared.
Hello Team,
As I step into a new chapter of my career, I want to take a moment to express my sincere gratitude to each of you. The journey at [Company] has been one of the most rewarding experiences of my professional life, and it’s all because of the fantastic people I’ve had the privilege of working with.
From late-night deadlines to celebrating milestones, we’ve built something special together. Your support and teamwork have meant a lot to me, and I hope our paths cross again in the future.
Let’s stay in touch! You can always reach me at [personal email] or on LinkedIn. Wishing you continued success!
Best,
[Your Name]
9. Farewell mail for colleague moving to a new role
When a colleague moves on to a new opportunity, sending a thoughtful farewell message shows appreciation for their work and encourages future connections.
Dear [Name],
It’s bittersweet to see you leave [Company], but I am genuinely excited for you and your new opportunity! Your hard work, positive energy, and dedication have made a real impact here, and your new team is lucky to have you.
I’ll always appreciate the times we collaborated and the insights you shared. You’ve not only been an exceptional colleague but also a great friend. While we won’t be seeing each other at work every day, I hope we can continue to stay in touch.
Wishing you all the best in your new journey. Don’t be a stranger—drop me a message anytime at [personal email]!
Best wishes,
[Your Name]
10. Farewell mail for colleagues and mentors who made a difference
When leaving a company, it’s important to acknowledge the people who have influenced your journey. A farewell message to mentors and colleagues expresses gratitude and leaves a lasting impression.
Dear [Team/Name],
As I prepare to say goodbye to [Company], I find myself reflecting on the incredible journey I’ve had here. The friendships, lessons, and experiences I’ve gained working with you have truly shaped my professional growth, and for that, I am deeply grateful.
To my mentors, thank you for your guidance and wisdom. To my colleagues, thank you for the collaboration, the laughter, and the shared successes. Each of you has played a role in making my time here memorable.
Although I’m moving on to new challenges, I hope to stay connected with all of you. Please feel free to reach out at [personal email] or connect with me on LinkedIn.
Wishing you all continued success and fulfillment in everything you do!
Warm regards,
[Your Name]
Best farewell quotes for colleagues and employees
Perhaps, you may not know the person leaving the organization too well, and you would prefer using an inspirational quote instead of a personal message.
Or you may want to add an impactful quote with an earnest message. Here are some quotes to help you, either way.
- Whatever task we do, no matter how small or insignificant it may seem, it becomes the stepping stone for us to do better things with sincerity if we do it well.
- Deadlines don’t accompany dreams. Focus on doing your job better, have fun with it, and you will achieve success.
- Life is about learning to dance even in a storm instead of waiting for it to pass.
- The best firms believe in improvement and continuous change. Excellence is akin to persistence.
- Great leaders don’t start to be leaders. They work towards making a difference. It is about the goal, not the role, that makes them phenomenal.
- Any job done well, performed by a dedicated person, is a source of inspiration.
- Leadership is the impact you create to make others better because of our presence. This impact lasts longer, even in your absence.
- You win by commitment, hard work, perseverance, and teamwork.
What to include in the farewell emails to colleagues or employees?
Following are the aspects you need to mind while writing the best farewell mails to your colleagues.
1. Personalize your message
Address the person by name and include an anecdote or a message about the time you worked together. Express your gratitude for the help or mentorship provided to make the message meaningful. Don’t forget to mention how much you have enjoyed working with them.
2. Include your personal content information
Include your personal email address and/or your cell phone number. You could also include your LinkedIn profile while drafting the farewell mail for colleague.
3. Keep the message positive
Again, ensure that the farewell message to colleagues in the office is written in a positive tone.
4. Keep it short
Write a precise farewell message, no more than a few paragraphs. Beyond personal contact information and a thank you, keep it to the point.
5. Send it before they leave
Remember, the receiver will not be able to access emails from the official id after leaving. To ensure that your message reaches them on time, send it a day or two before they leave. Most possibly, they would be saying goodbye in person during the final day or hours.
Wrapping Up
Farewell emails or messages often create a lasting impact as they show the receiver how much their organization valued them. Be it to your team members or employees, write a personalized message sharing how their contribution made a difference and that they would be remembered.
Lastly, it positively impacts the company culture, so don’t miss out on thanking the employees who are leaving with a farewell message. Pick from the 5 templates shared above.
FAQs
1. How do you write a farewell email?
A farewell email should include a warm greeting, an expression of gratitude, a mention of memorable experiences, best wishes for the future, and your contact information to stay in touch. Keep it professional, positive, and concise.
2. How do you say goodbye in an email professionally?
Professionally say goodbye by expressing appreciation for your time at the company, acknowledging colleagues’ support, and wishing them success. Use a polite closing such as “Best regards,” “Warmest wishes,” or “Sincerely.”
3. How do you say farewell professionally?
A professional farewell message should be respectful and appreciative. You can say, “It has been a pleasure working with you. Wishing you success in your next role,” or “I’m grateful for our time working together and hope to stay in touch.”
4. How do you write a nice leaving message?
A nice leaving message should be heartfelt and appreciative. Mention what you’ve enjoyed about your time at the company, acknowledge the contributions of colleagues, and offer best wishes for their future. Keep it positive and professional.
