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The next generation of fast-expanding businesses has moved away from traditional gifting ideas and has adopted innovative approaches to make the matter of delightment more experiential and relative. 

According to a report, the gift-giving industry is rapidly increasing, growing at an average of 8.1% annually; it falls on administrative professionals to cater to employees and motivate them. Therefore, honor those who make engagement and connection seamless within your organization during this Administrative Professional Day.

Shower them with gifts on the upcoming Administrative Professionals Day, of course! While you can show your appreciation daily, Administrative Professionals Day is when you can do something unique and make sure they feel seen and appreciated.

So, if you are thinking about what you can give your administrative workers on this particular day, keep reading because we have 32 ideas for Administrative Professionals Day gifts that are suited to everyone's style and will keep your administrative staff happy till the next time.

What is Administrative Professionals Day?

Administrative Professionals Day is dedicated to recognizing and appreciating the work done by the staff in administrative positions within the company, such as secretaries, administrative assistants, and support staff.

First observed in 1952, the day has become a day of annual celebrations across offices in a handful of countries. Managers and employees take the opportunity to express their gratitude for all the work they do throughout the year to keep the office running behind the scenes.

The day is generally celebrated on Wednesday, the last full week of April. In 2024, the day falls on the 26th, which means ample time to arrange something special to show appreciation. Furthermore, with International Labour Day falling just 5 days later, that is double the occasion for you to buy something to make your admin team happy.

Incredible gift ideas for administrative professionals day 2024

Here are 32 creative and classic ideas for Administrative Professionals Day gifts you can shower your administrative staff members with.

1. Customized stationery set

Stationery is undoubtedly one of the things that administrative staff would need the most as they do their day-to-day work. But add a little customization to the gift, and you have a precious and unique stationery item that belongs to them and no one else.

The perfect gift for the stationery nerd, you can even choose different items in different designs depending on the personality and preferences of each recipient. This way, this will be a gift they will never forget for years to come!

2. Wireless earbuds

Music is an integral part of our life, and it is not uncommon for employees to unwind after a stressful day with their favorite music blaring through their earphones on the way back home.

So, why not make their home commute pleasing with convenient and chic wireless earbuds? This is a gift that is not only thoughtful but also incredibly practical and will surely be loved by all your employees.

3. A desk organizer

Nothing feels as suffocating and stressful as a cluttered desk, especially when there is a boatload of work left to be done and not enough time to do so. While it may be difficult to reduce that workload, you can reduce their stress by gifting them an efficient desk organizer. This will also reduce their work, as they will no longer have to look beneath mountain loads of papers just to find the pen they so urgently need!

4. A stylish tote bag

Administrative professionals must come equipped for a day of tiring work, meaning they have a lot to carry to get them through this day. In this case, a large and spacious tote bag can be one of their best gifts.

They can easily have their lunch, umbrella, tumblers, laptops, phone chargers, noise-canceling headphones, snacks, wallets, and much more in one spacious bag. And if this is suitable for men, then don't worry.

Tote bags have become a stylish and practical statement for men to carry, and your male employees will be just as glad to receive them.

5. A gift card for spa or salon

If you are thinking of giving gifts to your administrative staff for this Administrative Professionals Day, then you know how much work they have to do and the immense stress they are under daily. So, help your staff eliminate aching shoulders and back pain by sponsoring a trip to the spa with these Xoxoday spa gift cards.

Or, you can help them get that makeover they have been looking for with these Xoxoday salon gift cards. With these gift cards, your administrative staff will return ready and rejuvenated to tackle another week's work.

6. A book on productivity or time management

If you see your admin staff struggling to keep up with the work or finish all the work for the day within the deadline, they may need help with time management. So, help them grow professionally by gifting them a book on productivity and time management.

You can even book their slots for virtual seminars and workshops on time management and productivity to help them get a hands-on lesson on managing their time and working more effectively.

7. A journal or planner

If you have people in your admin staff who love journaling, a chic or adorable planner may be the right gift for them on this special day. In addition to supporting their hobby, it can also be an excellent way for them to keep track of their daily activities and plans.

This means that you can kill two birds with one stone - not only do you make them happy, but you can also help them keep track of their daily tasks and help them manage their time more efficiently.

8. A subscription to a magazine or streaming service

One of the best ways to destress after a stressful day or week is to binge-watch your favorite shows or sit down with a steaming mug of coffee and go through the latest fashion trends in that magazine.

So, if your employees love to destress this way, you can show your appreciation by buying them a year's subscription to their choice of a magazine or streaming service. This is a surefire way to cheer up your employees by ensuring they are supplied with their favorite shows or magazines for the whole year to help reduce their stress.

9. A high-quality pen set

Smooth and high-quality pens are an absolute joy to write with and will brighten one's day as one finds any excuse to jot down something. So, share this joy with your hardworking admin staff by gifting them a set of high-quality pens. Side effects of this gift? All your admin staff may send you hand-written notes to remind you of your upcoming appointments.

10. A desk plant or flowers

Admin staff spends at least 40 hours of their week in the same spot, tackling monotonous tasks. So, instead of having them sitting at drab and boring work desks, why not brighten them up with plants and succulents?

Colorful succulents are not only adorable to look at but brighten up the space immensely, which is sure to put your staff in a good mood whenever they look at them.

11. A custom-made coffee mug

Coffee is the elixir of life for office workers, especially those working on monotonous tasks to keep the workplace running efficiently from behind the scenes. So, make them think of you fondly on each trip to the coffee station with custom-made coffee mugs for all your admin staff members.

You can customize them with their name, their workplace nickname, or a title you assign them to show how much they mean to you. Alternatively, you can also get to know their favorite pop culture and customize the mugs with references to them.

12. A framed picture of their family or pet

There is one reason your employees work as hard as they do, striving to help the company grow daily, week after week. It is to provide a comfortable life for their loved ones, whether their parents, children, or pets.

So, considering that they are the motivation behind all the hard work your employees put through, a framed picture of them can be another incredibly thoughtful gift you can choose for them this Administrative Professionals Day.

13. An ergonomic office chair

Administrative work is tedious and involves sitting at a desk for more than 8 hours daily. This means that comfort is the utmost priority, and it is your duty to ensure that your admin staff works in the most comfortable conditions.

So, ensure that your admin staff does not complain of backaches at the end of the way with a comfortable and ergonomic office chair for everyone.

14. A set of nice pens and pencils

Your admin team can never be short on stationery, especially when it comes to pens and pencils. You can ensure everyone on your admin team is stocked up on these necessary stationery items by gifting everyone a set of premium pens and pencils.

While this may seem more thoughtful, it is one of the most practical gifts you can give that will make work easier for professionals.

15. A gift card to a restaurant

Busy managing work while at the office and then returning home to manage their family, your employees may only get a little time to pamper themselves or treat themselves to a nice dinner. So, this Administrative Professionals Day, you can take that upon yourself and treat your admin staff to luxurious meals with the help of these Xoxoday restaurant gift cards.

16. A lovely notebook or journal

Another item of stationery you can give your admin staff is a quality notebook or journal for them to use for any purpose they want. Notebooks have a lot of uses, especially if your employee is creative and wants something to jot down their ideas or pen that poem.

If you want to avoid giving a regular notebook, you can also opt for a handmade, leatherbound one with thick sheets made from paper.

17. A set of office supplies

An admin's job requires a lot of paperwork and organization, so a set of office supplies can be a practical and useful gift. In particular, you can compile a set that includes notepads, sticky notes, pens, pencils, paper clips, staplers, highlighters, markers, etc. This gift will be useful for their daily work and let them know you appreciate their hard work and dedication.

18. A day off or flexible schedule

Managing every aspect of an organization is difficult, but your admin staff works incredibly hard throughout the year to keep things running smoothly. A day off or a flexible schedule can be a great way to show appreciation for your hardworking admin team.

This will let your admin staff members know that you understand the value of their time and effort and give them an opportunity for them to recharge and take a break from their busy schedule.

19. A nice pen holder

Administration staff uses pens and pencils regularly, but that also means that only if kept in the right place every time after use, they get lost and become hard to find when you need them. You can help your admin team keep all their pens organized and in one place with a nice pen holder, and it can let them know where all their urgently needed stationeries are and keep them from wasting time looking for them.

20. A gift card to a bookstore

Many office workers love to wind down for the day with an excellent book and a relaxing cup of coffee or mug of hot chocolate. If your employees also love to do that, then this Xoxoday bookstore gift card can be the perfect gift for them on this Administrative Professionals Day.

21. A nice office clock

A nice office clock is a classic and practical gift idea for admin staff members. It serves a functional purpose by helping them keep track of time and can also add a touch of style and sophistication to their workspace. A beautiful clock can enhance their desk decor, making their work environment more aesthetically pleasing and enjoyable.

22. A personalized office nameplate

A personalized office nameplate can be a unique and thoughtful gift for your admin staff. It adds a personal touch to their workspace and helps them feel more connected to their organizational roles and responsibilities.

By customizing the nameplate with their name and job title, you can also message that you acknowledge their contribution and importance within the company.

23. A set of lovely office coasters

If your admin team has some caffeine addicts, a set of nice office coasters is a practical and stylish gift idea. It can not only protect their desk from spills and stains, but it also adds a touch of sophistication to their workspace. You can customize these coasters with pictures of their family and pets to make them more personal.

24. A gift card to an office supply store

Your admin staff can never be short on office supplies, considering they need a regular collection of each item to keep the daily tasks running smoothly. If you want a thoughtful, incredibly practical gift, your team will definitely appreciate this Xoxoday gift card to an office supply store.

25. A set of nice office scissors

Office scissors may seem simple and ordinary, but they can make a big difference in an admin staff member's workday. Imagine cutting papers, opening packages, and performing other tasks with dull or low-quality scissors.

It can be frustrating and incredibly time-consuming. So, by gifting a set of nice office scissors to an admin staff member, you not only provide them with a practical tool but also show that you care about their job satisfaction and success.

26. An office stapler

A stapler is another ordinary item that admin staff members use daily, but a lovely office stapler can make a difference in their work experience. It can be frustrating to use a cheap or unreliable stapler, and it can even impact the quality of work. You can give them a cool stapler that works well, even for a thick stack of sheets, and help them complete their daily tasks on time.

27. An office calculator

An office calculator may seem like a mundane gift, but it can be a valuable tool for admin staff members who work with numbers regularly. A nice office calculator with advanced functions can save time and improve accuracy.

You can make the gift personal by selecting a calculator with unique features catering to their needs. For instance, you could opt for a financial calculator if they work in finance or accounting.

28. An office tape dispenser

A tape dispenser is another item that admin staff members use regularly, but an excellent office tape dispenser can make a difference in their work environment. Using a sticky and cheap dispenser can be frustrating and impact the quality of work. Gifting a nice office tape dispenser gives them a useful tool to improve their work experience.

29. An office whiteboard

An office whiteboard can be a great gift for admin staff members working in teams or collaborating regularly. It can be used for brainstorming, organizing ideas, and tracking progress. This gift can also add a professional and stylish touch to the workspace.

In fact, by giving such a gift, you are providing them with a tool that can enhance their work experience and productivity.

30. An office calendar

A nice office calendar can be a thoughtful and meaningful gift for admin staff members who are crucial in keeping the team on track and schedule. It can also remind them that their hard work and dedication are valued and appreciated.

You can personalize the gift by writing a heartfelt message on the calendar, expressing your gratitude for their commitment and contribution to the team.

31. A office pen cup

A nice office pen cup can be a simple yet meaningful gift for admin staff members who work tirelessly behind the scenes to ensure the smooth running of the team. It can also be a time-saving gift since there is always the potential of all the pens getting lost under mountain loads of paper.

So, by giving them a dedicated place to keep all their pens, you can save time running around to find one when needed.

32. An office memo board

A nice office memo board can be a thoughtful and practical gift for admin staff members responsible for keeping everyone on the team informed and up-to-date. This can be especially useful in fast-paced and dynamic work environments with a constant flow of information. So, give your admin team a memo board and help make things easier for those who work tirelessly behind the scenes to keep things running smoothly.


Administrative Professionals Day is a momentous occasion to recognize and appreciate the contributions of the admin staff members who often work tirelessly behind the scenes to keep the workplace running smoothly.

Celebrating this day by giving thoughtful and practical Administrative Professionals Day gifts is a meaningful way to show appreciation and gratitude for the admin staff members on your team.

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