How to Write a Personal Resignation Letter (+10 Sample Templates)

Table of Contents

• What Is a Resignation Letter?
• Reasons for Writing a Personal Reason Resignation Letter
• What to include in a personal reason resignation letter
• How to Write a Personal Reason Resignation Letter
• Tips for Writing an Effective Personal Reason Resignation Letter
• Sample Personal Reason Resignation Letter Templates
• Frequently Asked Question (FAQ)

Writing a resignation letter is a crucial step in the process of leaving a job. A well-crafted resignation letter not only helps you leave on good terms with your employer, but it can also help you maintain your professional reputation and keep the door open for future opportunities.

When resigning for personal reasons, it's especially important to communicate your reasons clearly and professionally.

In this post, we'll discuss what a personal reason resignation letter is, why it's important to write one and provide an overview of the topics that will be covered in the post.

What Is a Resignation Letter?

A resignation letter is a formal document submitted by an employee to their employer, indicating their intention to leave their current job position. It serves as a written notice of the employee's decision to resign and usually includes the effective date of resignation and any other relevant information.

Reasons for Writing a Personal Reason Resignation Letter

There are many personal reasons that might lead an employee to resign from their job. Some of the most common reasons include:

1. Family obligations: Sometimes employees need to resign to take care of their family members. This could be due to the birth of a child, a sick family member, or other family-related issues.
2. Health issues: Health problems can sometimes make it difficult for employees to continue working. This could be due to physical or mental health issues.
3. Work-life balance: Employees may feel that their work-life balance is not where they want it to be. This could be due to long hours, inflexible schedules, or other issues.
4. Job satisfaction: Employees may not be satisfied with their current job for various reasons. This could be due to a lack of growth opportunities, a toxic work environment, or simply not enjoying the work itself.
5. Professional development: Sometimes employees may feel that they have hit a dead-end in their career and want to pursue other opportunities.
6. Job stress: The stress of the job could become too much to handle, leading to resignation.
7. Mental health: Sometimes employees may resign due to mental health reasons, such as burnout or anxiety.

When resigning for personal reasons, it's important to be clear and honest in your resignation letter. This can help to ensure that there are no misunderstandings and that you leave on good terms with your employer.

Providing clear reasons for your resignation, you can also help your employer to understand your situation and potentially offer assistance or support if needed. In the next section, we'll discuss how to write a personal reason resignation letter.

What to include in a personal reason resignation letter

A personal reason resignation letter is typically used when you're resigning from your job due to personal circumstances or reasons that are not related to your workplace. It's important to handle such resignations with care and professionalism. Here's what to include in a personal reason resignation letter:

1. Date: Start the letter by including the date when you're writing the letter.

2. Recipient's information: Include the name of your immediate supervisor or manager, their title, and the company's address.

3. Salutation: Address the recipient respectfully with a salutation such as "Dear [Supervisor's Name]," or "To Whom It May Concern," if you don't know the recipient's name.

4. Statement of resignation: Begin the letter by clearly stating that you are resigning from your position. Use a straightforward and concise statement like, "I am writing to resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day]."

6. Reason for resignation: Briefly mention the personal reason for your resignation. You don't need to go into excessive detail, but it's important to provide some context. For example:

• "I have made this decision due to personal family circumstances that require my full attention."
• "After careful consideration, I have decided to pursue further education and need to focus on my studies."
• "For health-related reasons, I must step down from my current role."

7. Gratitude: Express gratitude for the opportunity to work with the company and for the support you've received during your tenure. This shows professionalism and appreciation.

8. Assurance of a smooth transition: Offer your assistance in ensuring a smooth transition. Mention your willingness to help train your replacement or complete any pending projects during your notice period.

9. Last working day: Clearly state your last working day. Be sure to adhere to your company's notice period policy and any contractual agreements.

10. Contact information: Provide your contact information, including your personal email address and phone number, in case your employer needs to reach you during or after your departure.

11. Closing: Conclude the letter with a polite closing, such as "Sincerely," "Best regards," or "Yours faithfully," followed by your signature and printed name.

How to Write a Personal Reason Resignation Letter

When writing a personal reason resignation letter, it's important to be clear and concise. You don't need to go into great detail about your personal reasons for resigning, but you should provide enough information to help your employer understand your situation.

Here are some key elements that should be included in a personal reason resignation letter:

1. A clear statement of resignation: Begin your letter by clearly stating that you are resigning from your position. Provide your last date of employment and thank your employer for the opportunity to work with the organization.
2. A brief explanation of personal reasons: Provide a brief explanation of the personal reasons that are leading you to resign. Be honest but professional, and avoid being too detailed or emotional.
3. Express gratitude: It's important to express gratitude for the experience and opportunities that you have had while working with the organization. You can also express regret for any inconvenience caused by your resignation.
4. Offer to help with the transition: Offer to help with the transition process, such as training your replacement or completing any outstanding work. This can help to ensure that your departure is as smooth as possible.
5. Closing: End your letter by thanking your employer again and providing your contact information if they need to get in touch with you in the future.

Tips for Writing an Effective Personal Reason Resignation Letter

1. Be clear and concise: When writing your personal reason resignation letter, it's important to be clear and concise. You don't need to go into great detail about your personal reasons for resigning, but you should provide enough information to help your employer understand your situation.
2. Use a professional tone: Your resignation letter should be written in a professional tone. Avoid being too emotional or negative, and focus on expressing gratitude for the opportunities you have had while working with the organization.
3. Provide a reasonable notice period: Providing a reasonable notice period can help to ensure that your resignation is as smooth as possible. The standard notice period is two weeks, but you may need to provide more notice depending on your job and your personal circumstances.
4. Offer to help with the transition: Offering to help with the transition process, such as training your replacement or completing any outstanding work, can help to ensure that your departure is as smooth as possible. This can also help to maintain your professional reputation and leave a positive impression on your employer.
5. Keep a copy of your resignation letter: It's important to keep a copy of your resignation letter for your records. This can be useful if there are any disputes or misunderstandings in the future.
6. Consider talking to your manager in person: While it's important to provide a written resignation letter, you may also want to consider scheduling a meeting with your manager to discuss your resignation in person. This can help to ensure that there are no misunderstandings and can also provide an opportunity to discuss any potential alternatives to resignation.
7. Be prepared for a counteroffer: In some cases, your employer may offer a counteroffer to try and persuade you to stay. If this happens, it's important to consider your options carefully and make a decision that is best for you and your personal circumstance.

Sample Personal Reason Resignation Letter Templates

Craft a professional and respectful resignation letter with our templates for leaving a job due to personal reasons. Maintain positive relationships with your employer and colleagues.

1. Basic resignation letters due to personal reasons

Dear Manager,

It is with regret that I am submitting my resignation from [Company Name] effective [Date of Resignation]. Due to personal reasons, I have to leave my position at this company. I would like to thank you for the support, encouragement, and opportunities provided during my tenure here.

I am committed to ensuring a smooth handover of my duties to my replacement. Please let me know if there is anything else I can do to make the transition process easier.

Thank you again for everything, and I wish [Company Name] and my colleagues all the best.

Sincerely,

[Your Name]

Dear [Manager's Name],

I am writing to inform you of my resignation from [Company Name], effective [Date of Resignation]. This was a difficult decision, but I have to step down from my position due to some personal issues that require my immediate attention.

I want to express my gratitude for the opportunities and support provided during my time at [Company Name]. I have learned a lot and grown both personally and professionally. I will always cherish the relationships I have built with my colleagues.

I will do my best to ensure a smooth transition for my replacement. Please let me know if there is anything else I can do to facilitate the process.

Thank you again, and I wish the company continued success.

Sincerely,

[Your Name]

Dear [Manager's Name],

It is with deep regret that I have to resign from my position at [Company Name], effective [Date of Resignation]. Due to personal reasons, I am unable to continue my work here any longer. I want to express my heartfelt appreciation for the opportunities and support provided during my time at the company.

I will do everything in my power to ensure a smooth transition of my responsibilities. I am confident that my colleagues will continue to excel in their roles, and I look forward to following their progress.

Thank you again for everything, and I wish the company all the best.

Sincerely,

[Your Name]

Dear [Manager's Name],

I am writing to inform you that I am resigning from my position at [Company Name] due to personal reasons. My last day of work will be [Date of Resignation]. I want to express my gratitude for the support and opportunities provided during my time here.

I am committed to ensuring a smooth handover of my duties to my replacement. Please let me know if there is anything else I can do to facilitate the transition process.

Thank you again, and I wish the company all the best.

Sincerely,

[Your Name]

2. Personal reason resignation letter for emotional well-being

Dear [Manager's Name],

It is with a heavy heart that I submit my resignation, effective immediately. This decision has not been an easy one, but after careful consideration, I have come to the conclusion that it is in my best interest to step down from my position for the sake of my emotional well-being.

Unfortunately, I have been experiencing high levels of stress and anxiety in my personal life, and it has been increasingly difficult for me to balance these challenges with the demands of my job. Despite my best efforts, I have found myself struggling to maintain the level of performance and dedication that I believe is necessary for this role.

I am grateful for the opportunities and experiences that I have gained during my time with the company, and I appreciate the support and understanding that you and the rest of the team have shown me. However, I have come to the realization that I need to prioritize my mental health and take steps to address these challenges.

I will do everything in my power to ensure a smooth transition, and I am more than willing to assist in any way that I can during this time. Please let me know if there is anything else that I can do to help facilitate the transition process.

Thank you again for your understanding and support during this difficult time. I will cherish the memories and experiences that I have gained during my time with the company, and I wish you and the team all the best in the future.

Sincerely,

[Your Name]

3. Resignation letter for some family obligations

Dear [Manager's Name],

I am writing to inform you that I have made the difficult decision to resign from my position, effective [Date]. The reason for my resignation is due to family obligations that require my immediate attention and presence.

As you know, my family has always been a top priority for me, and recent events have made it clear that I need to devote more time and energy to my loved ones. It has become increasingly difficult for me to balance the demands of my job with the needs of my family, and I believe that stepping down from my position is the best course of action for me at this time.

I would like to express my gratitude for the opportunities and experiences that I have gained during my time with the company. I have learned a great deal and have enjoyed working with such a dedicated and talented team. I appreciate the support and understanding that you and the rest of the team have shown me during my tenure here.

I will do everything in my power to ensure a smooth transition, and I am more than willing to assist in any way that I can during this time. Please let me know if there is anything else that I can do to help facilitate the transition process.

Once again, thank you for the opportunity to work with such a great team. I will cherish the memories and experiences that I have gained during my time here, and I wish you and the team all the best in the future.

Sincerely,

[Your Name]

4. Resignation letter for maintaining work-life balance

Dear [Manager's Name],

I am writing to inform you of my resignation from my position at [Company], effective [Date]. This has been a difficult decision for me, but I have realized that I need to prioritize my work-life balance and make some changes in my life.

I have enjoyed working with the team at [Company] and appreciate the opportunities that I have had during my time here. However, I have come to the conclusion that the demands of this position have been taking a toll on my personal life. I have been struggling to maintain a healthy balance between work and my other responsibilities, which has caused undue stress and anxiety.

I believe that it is in my best interest to step down from my position at this time and make changes to ensure that I can maintain a healthy work-life balance. This decision is not a reflection of my feelings about the company or my role, but rather a recognition of the need to prioritize my mental and physical well-being.

I will do everything in my power to ensure a smooth transition, and I am more than willing to assist in any way that I can during this time. Please let me know if there is anything else that I can do to help facilitate the transition process.

Thank you for the support and understanding that you and the rest of the team have shown me during my time here. I appreciate the opportunities that I have had and will always remember the experiences and lessons learned. I wish the company and the team all the best in the future.

Sincerely,

[Your Name]

5. Resignation letter for health issues

Dear [Manager's Name],

It is with deep regret that I must submit my resignation from my position at [Company], effective [Date]. I have been struggling with some health issues that have made it increasingly difficult for me to fulfill my responsibilities at work.

I want to express my sincere gratitude for the opportunities and experiences that I have gained during my time with the company. It has been an honor to work with such a dedicated and talented team. However, due to my health condition, I have come to the difficult decision that I need to step down from my position and focus on my health and recovery.

I understand that my departure may create some challenges for the company, and I apologize for any inconvenience that this may cause. I will do everything in my power to ensure a smooth transition, and I am more than willing to assist in any way that I can during this time. Please let me know if there is anything else that I can do to help facilitate the transition process.

Again, I want to express my gratitude to the company and the team for the support and understanding that you have shown me during my tenure here. I will cherish the memories and experiences that I have gained, and I wish you and the team all the best in the future.

Sincerely,

[Your Name]

You can check some more sample resignation letters due to health issues from our blog.

6. Resignation letter for starting a new business or venture

Dear [Manager's Name],

I am writing to inform you that I have decided to resign from my position at [Company], effective [Date]. After careful consideration, I have decided to pursue a new business venture that I believe will allow me to grow both personally and professionally.

I want to express my sincere gratitude for the opportunities and experiences that I have gained during my time with the company. It has been an honor to work with such a dedicated and talented team, and I will always cherish the memories and lessons learned during my time here.

While it was not an easy decision to leave, I believe that this new opportunity aligns with my personal and professional goals. I am excited about this new chapter in my life, and I look forward to applying the skills and knowledge that I have gained at [Company] to this new venture.

I will do everything in my power to ensure a smooth transition, and I am more than willing to assist in any way that I can during this time. Please let me know if there is anything else that I can do to help facilitate the transition process.

Again, thank you for the support and understanding that you and the rest of the team have shown me during my time here. I appreciate the opportunities that I have had, and I wish the company and the team all the best in the future.

Sincerely,

[Your Name]

7. Resignation letter for moving to a new location or city

Dear [Manager’s Name],

I am writing to inform you that I have decided to resign from my position at [Company Name]. My family and I will be relocating to [New Location/City] due to personal reasons.

I am grateful for the opportunities and experiences that I have gained during my time at the company. I appreciate the support and guidance provided by my colleagues and superiors, which has helped me to grow both professionally and personally.

I will ensure that my transition is as smooth as possible, and I am willing to assist in the training of my replacement or to complete any pending work before my departure. Please let me know if there are any specific tasks that require my attention before I leave.

I would like to express my gratitude to the company for the opportunities provided to me during my tenure, and I wish the organization continued success in the future.

Thank you for your understanding.

Sincerely,

[Your Name]

8. Resignation letter for medical reasons

Dear [Manager’s Name],

I am writing to inform you that, due to medical reasons, I have decided to resign from my position at [Company Name]. It has been a difficult decision for me, but my health condition requires my full attention and dedication at this time.

I would like to take this opportunity to express my gratitude for the support and encouragement provided to me during my time at the company. The experience and knowledge that I have gained here will always be valuable to me, and I appreciate the opportunities provided to me to grow both professionally and personally.

I will ensure that my transition is as smooth as possible, and I am willing to assist in the training of my replacement or to complete any pending work before my departure. Please let me know if there are any specific tasks that require my attention before I leave.

I appreciate your understanding and support during this challenging time. I have enjoyed working with the team, and I will always remember my time at [Company Name] with fondness.

Thank you for everything.

Sincerely,

[Your Name]

9. Resignation letter due to burnout or mental health concerns

Dear [Manager’s Name],

I am writing to inform you that I have decided to resign from my position at [Company Name]. Over the past few months, I have been experiencing burnout and mental health concerns that have impacted my ability to perform my job duties effectively. After careful consideration, I have concluded that it is in my best interest to step away from my role to focus on my health and well-being.

I appreciate the support and encouragement that I have received from my colleagues and superiors during my time at the company. The opportunities and experiences that I have gained have been valuable, and I will always be grateful for them.

I will ensure that my transition is as smooth as possible, and I am willing to assist in the training of my replacement or to complete any pending work before my departure. Please let me know if there are any specific tasks that require my attention before I leave.

I would like to express my appreciation to the company for the opportunities provided to me during my tenure, and I wish the organization continued success in the future.

Thank you for your understanding.

Sincerely,

[Your Name]

10. Resignation letter for caring for a family member or loved one

Dear [Manager’s Name],

I am writing to inform you that I have decided to resign from my position at [Company Name]. Due to personal reasons, I need to take care of a family member/loved one who requires my full attention and support. As such, I am unable to continue with my job at this time.

I would like to take this opportunity to express my gratitude for the opportunities and experiences that I have gained during my time at the company. The support and guidance provided by my colleagues and superiors have helped me to grow both professionally and personally, and I am grateful for their assistance.

I will ensure that my transition is as smooth as possible, and I am willing to assist in the training of my replacement or to complete any pending work before my departure. Please let me know if there are any specific tasks that require my attention before I leave.

I would like to express my appreciation to the company for the opportunities provided to me during my tenure, and I wish the organization continued success in the future.

Thank you for your understanding.

Sincerely,

[Your Name]

Conclusion

Writing a resignation letter due to personal reasons can be a challenging task. It is essential to approach the letter with sensitivity, clarity, and professionalism. The key is to be honest about your reasons for resigning while maintaining a positive tone throughout the letter.

Doing so, you can leave on good terms and maintain valuable professional relationships. It is also important to remember that resigning for personal reasons is a personal decision, and it is ultimately up to you to prioritize your well-being and make the best choice for your career and personal life.

Frequently Asked Question (FAQ)

What is a resignation letter?

A resignation letter is a formal document submitted by an employee to their employer, indicating their intention to leave their current job position. It serves as a written notice of the employee's decision to resign and usually includes the effective date of resignation and any other relevant information.

How to write a resignation letter to a company?

Writing a resignation letter to a company is a formal process that requires a respectful and professional tone. Here's a step-by-step guide:

• Header: Include your contact information and the date at the top of the letter.
• Salutation: Address the letter to your immediate supervisor or the appropriate person, using a proper salutation such as "Dear [Manager's Name],"
• Statement of resignation: Clearly state that you are resigning from your position. Mention the effective date of your resignation, giving the standard notice period (usually two weeks) if possible.
• Gratitude: Express gratitude for the opportunities and experiences you've had during your time with the company. Highlight positive aspects of your employment.
• Reason (Optional): You can include a brief, professional reason for leaving, but it's not necessary. If you choose to include it, focus on the positive aspects of your decision and avoid negative comments.
• Transition: Offer your assistance in ensuring a smooth transition. Mention that you're willing to help train your replacement or wrap up ongoing projects.
• Closing: End the letter with a courteous closing, such as "Sincerely" or "Best regards," followed by your signature.

What to write in a resignation letter?

In a resignation letter, you should include:

• A clear statement of your intention to resign.
• The effective date of your resignation.
• Expressions of gratitude for your time at the company.
• Optional: A brief and positive reason for your resignation.
• Offer to assist in the transition.
• A polite closing and your signature.

What to say when someone resigns via email?

When responding to someone's resignation via business email, convey professionalism and support

• Express gratitude for their contributions.
• Acknowledge their decision and express understanding.
• Offer your assistance during the transition.
• Wish them well in their future endeavors.
• Provide contact information for ongoing communication if needed.

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