5 Sample Internship Resignation Letters to use in 2024 for Smooth Exit from an Organization
You can quit from your internship program for many reasons ranging from getting a permanent better opportunity or for personal reasons. Whatever may be the situation, it is important to communicate about your parting to the organization and leave on a positive note.
One of the many things that can help you in the process is an internship resignation letter. You need to curate an effective internship resignation letter that communicates properly about your exit from the organization.
If you are looking for an resignation letter example that you can use while quitting, then you are at the right place.
Tips to follow while resigning from your internship
Notify your supervisor in person: Whenever possible, schedule a face-to-face meeting with your immediate supervisor to inform them about your decision to resign. This shows respect and professionalism.
Below are a few tips you can consider when writing your resignation letter:
- Provide sufficient notice: Offer a reasonable notice period, typically two weeks, unless your internship contract specifies a different requirement. Giving adequate notice allows the company to plan for your replacement and ensures a smooth transition.
- Be clear and concise: Keep your resignation letter brief and to the point. Clearly state that you are resigning from your internship position and include your last day of work.
- Express gratitude: Express your appreciation for the opportunity to work with the company and the experience gained during your internship. A positive tone is crucial in all communication.
- Offer assistance with the transition: Show your willingness to help with the handover process by completing pending tasks, training your replacement, or preparing documentation to ensure a seamless transition.
- Maintain professionalism: Avoid speaking negatively about the company, colleagues, or your experiences during your time as an intern. Keep the conversation positive and constructive.
- Return company property: Before your last day, make sure to return any company-owned equipment, documents, or materials in your possession.
- Exit interview, if applicable: If the company conducts exit interviews, participate willingly and provide constructive feedback about your internship experience. Be honest, professional, and constructive during the interview.
- Stay connected: Network with your colleagues and supervisors on professional platforms like LinkedIn to maintain connections and potentially receive future job opportunities.
- Follow up with a formal resignation letter: After discussing your decision in person, provide a written resignation letter to your supervisor as a formal record of your resignation. You can find five effective examples of this resignation letter in this article. You can customize them as per your requirement and turn in your resignation letter.
- Finish strong: Continue to perform your duties diligently during your notice period. Leave a positive impression, as your work ethic may influence future references.
- Say goodbye to colleagues: Take the time to say farewell to your colleagues and express gratitude for their support during your internship.
5 Effective sample resignation letters for internship employees
We are listing out five sample resignation letters and link their Google Docs below to simplify the editing process for you.
1. Resignation letter for internship employee due to health issues
If you are someone suffering from a health issue and want to take a break from your internship program, then this sample letter can help you.
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Dear [Manager],
I hope this letter finds you well. It is with a heavy heart that I am writing to tender my resignation from my position as an intern at [Company/Organization Name]. This decision comes as a result of a personal health issue that I am currently facing.
Throughout my time here, I have immensely enjoyed the opportunities provided to me and the invaluable experiences I gained as an intern. The support and guidance from my colleagues have been exceptional, and I am grateful for all the knowledge and skills I have acquired during my tenure.
Unfortunately, my health situation has reached a point where I must prioritize my well-being and take the necessary time to focus on recovery and treatment. It is essential for me to give my body the attention it needs to heal fully. As much as I wish I could continue contributing to the team, I believe stepping down from my role is the best course of action at this moment.
I sincerely apologize for any inconvenience my resignation may cause, and I assure you that I am committed to ensuring a smooth transition during my departure. I am more than willing to assist in training my replacement and completing any pending tasks or projects to the best of my ability.
I want to express my deepest gratitude to everyone at [Company/Organization Name] for making my internship a truly rewarding experience. The knowledge and skills I have gained here will undoubtedly influence my future endeavors positively.
I would appreciate it if we could schedule a meeting to discuss the logistics of my departure and address any outstanding matters. Please let me know of a suitable time for you.
Thank you once again for your understanding and support during this challenging time. I hope to maintain the connections I have made at [Company/Organization Name] and possibly return in the future, once I have regained my health.
Wishing the team continued success and prosperity.
Sincerely,
Your Name
I hope this letter finds you well. It is with a heavy heart that I am writing to tender my resignation from my position as an intern at [Company/Organization Name]. This decision comes as a result of a personal health issue that I am currently facing.
Throughout my time here, I have immensely enjoyed the opportunities provided to me and the invaluable experiences I gained as an intern. The support and guidance from my colleagues have been exceptional, and I am grateful for all the knowledge and skills I have acquired during my tenure.
Unfortunately, my health situation has reached a point where I must prioritize my well-being and take the necessary time to focus on recovery and treatment. It is essential for me to give my body the attention it needs to heal fully. As much as I wish I could continue contributing to the team, I believe stepping down from my role is the best course of action at this moment.
I sincerely apologize for any inconvenience my resignation may cause, and I assure you that I am committed to ensuring a smooth transition during my departure. I am more than willing to assist in training my replacement and completing any pending tasks or projects to the best of my ability.
I want to express my deepest gratitude to everyone at [Company/Organization Name] for making my internship a truly rewarding experience. The knowledge and skills I have gained here will undoubtedly influence my future endeavors positively.
I would appreciate it if we could schedule a meeting to discuss the logistics of my departure and address any outstanding matters. Please let me know of a suitable time for you.
Thank you once again for your understanding and support during this challenging time. I hope to maintain the connections I have made at [Company/Organization Name] and possibly return in the future, once I have regained my health.
Wishing the team continued success and prosperity.
Sincerely,
Your Name
2. Resignation letter for internship employee as they got better opportunity
Securing a full time job is a dream for every intern out there. If you have got one, then it is important to part your ways from your current organization in a respectable manner. Your internship experience letter can have a huge impact on your career, so be careful. This sample template might come in handy while resigning from your current internship.
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Dear [Recipient's Name],
I hope this letter finds you well. I am writing to inform you of my decision to resign from my position as an intern at [Company/Organization Name]. This decision comes with mixed emotions as I have been offered a better opportunity that aligns with my career goals and aspirations.
I am incredibly grateful for the experiences and opportunities I have had during my time at [Company/Organization Name]. The knowledge and skills I have gained here have been invaluable, and I genuinely appreciate the support and guidance provided by my colleagues and supervisors.
After careful consideration, I believe that accepting the new opportunity is the right step for my professional growth. Although it is difficult to leave behind such a positive and enriching environment, I am eager to embrace this new challenge and continue to develop my skills.
I understand the importance of providing sufficient notice to facilitate a smooth transition. As per my contract, I am willing to work for the next [notice period, typically two weeks] to ensure that all my ongoing projects are completed, and I can assist in the transition process as needed.
I want to assure you that I will do my best to wrap up my current responsibilities and train my replacement, if necessary, to minimize any disruption to the team.
I genuinely appreciate the opportunities and support I have received during my time as an intern at [Company/Organization Name]. I am deeply thankful for the friendships I have made and the experiences that have shaped my professional journey.
I hope that we can keep in touch, and I am open to providing support or assistance in the future if needed. Please feel free to reach out to me at [Your Phone Number] or [Your Email Address].
Thank you once again for everything, and I wish [Company/Organization Name] continued success in all its endeavors.
Sincerely,
Your Name
I hope this letter finds you well. I am writing to inform you of my decision to resign from my position as an intern at [Company/Organization Name]. This decision comes with mixed emotions as I have been offered a better opportunity that aligns with my career goals and aspirations.
I am incredibly grateful for the experiences and opportunities I have had during my time at [Company/Organization Name]. The knowledge and skills I have gained here have been invaluable, and I genuinely appreciate the support and guidance provided by my colleagues and supervisors.
After careful consideration, I believe that accepting the new opportunity is the right step for my professional growth. Although it is difficult to leave behind such a positive and enriching environment, I am eager to embrace this new challenge and continue to develop my skills.
I understand the importance of providing sufficient notice to facilitate a smooth transition. As per my contract, I am willing to work for the next [notice period, typically two weeks] to ensure that all my ongoing projects are completed, and I can assist in the transition process as needed.
I want to assure you that I will do my best to wrap up my current responsibilities and train my replacement, if necessary, to minimize any disruption to the team.
I genuinely appreciate the opportunities and support I have received during my time as an intern at [Company/Organization Name]. I am deeply thankful for the friendships I have made and the experiences that have shaped my professional journey.
I hope that we can keep in touch, and I am open to providing support or assistance in the future if needed. Please feel free to reach out to me at [Your Phone Number] or [Your Email Address].
Thank you once again for everything, and I wish [Company/Organization Name] continued success in all its endeavors.
Sincerely,
Your Name
3. Resignation letter for internship employee as they pursue further education
So many people dream of getting a better education as it helps them in finding their dream jobs and advance their career on various fronts. Your internship shouldn’t be something that stops you from pursuing your education right! The below template can help you in curating an effective resignation letter.
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Dear [Manager],
I hope this letter finds you in good health and high spirits. It is with mixed emotions that I write to inform you of my decision to resign from my position as an intern at [Company/Organization Name]. I have been presented with a wonderful opportunity to pursue further studies, and after careful consideration, I have decided to take this new path in my academic journey.
I am immensely grateful for the invaluable experiences and knowledge I have gained during my time at [Company/Organization Name]. The exposure to real-world projects and the support and mentorship from my colleagues and supervisors have been instrumental in shaping my professional growth.
I believe that the decision to further my studies will equip me with the skills and expertise necessary to make a meaningful contribution to my field of interest in the future. While I am excited about this next chapter in my life, I will undoubtedly miss the positive and nurturing environment at [Company/Organization Name].
I understand the importance of providing ample notice to facilitate a smooth transition. As such, I am committed to working until [last working day, typically two weeks from the date of the letter] to ensure that my ongoing tasks are completed, and I can assist in the handover process as required.
Please know that I am more than willing to help train my replacement and document any essential procedures to ensure a seamless transfer of responsibilities. I genuinely want to ensure that the team continues to thrive in my absence.
I want to extend my deepest gratitude to [Company/Organization Name] for giving me the opportunity to be a part of this incredible organization. The skills and experiences I have gained here will undoubtedly be invaluable in my academic pursuits and future career.
I hope to maintain the connections I have made during my time as an intern, and I look forward to any future collaborations that may arise. You can always reach me at [Your Phone Number] or [Your Email Address].
Once again, thank you for the support, encouragement, and the chance to be a part of the [Company/Organization Name] family. I wish the team continued success and prosperity in all your endeavors.
Sincerely,
Your Name
I hope this letter finds you in good health and high spirits. It is with mixed emotions that I write to inform you of my decision to resign from my position as an intern at [Company/Organization Name]. I have been presented with a wonderful opportunity to pursue further studies, and after careful consideration, I have decided to take this new path in my academic journey.
I am immensely grateful for the invaluable experiences and knowledge I have gained during my time at [Company/Organization Name]. The exposure to real-world projects and the support and mentorship from my colleagues and supervisors have been instrumental in shaping my professional growth.
I believe that the decision to further my studies will equip me with the skills and expertise necessary to make a meaningful contribution to my field of interest in the future. While I am excited about this next chapter in my life, I will undoubtedly miss the positive and nurturing environment at [Company/Organization Name].
I understand the importance of providing ample notice to facilitate a smooth transition. As such, I am committed to working until [last working day, typically two weeks from the date of the letter] to ensure that my ongoing tasks are completed, and I can assist in the handover process as required.
Please know that I am more than willing to help train my replacement and document any essential procedures to ensure a seamless transfer of responsibilities. I genuinely want to ensure that the team continues to thrive in my absence.
I want to extend my deepest gratitude to [Company/Organization Name] for giving me the opportunity to be a part of this incredible organization. The skills and experiences I have gained here will undoubtedly be invaluable in my academic pursuits and future career.
I hope to maintain the connections I have made during my time as an intern, and I look forward to any future collaborations that may arise. You can always reach me at [Your Phone Number] or [Your Email Address].
Once again, thank you for the support, encouragement, and the chance to be a part of the [Company/Organization Name] family. I wish the team continued success and prosperity in all your endeavors.
Sincerely,
Your Name
4. Resignation letter for internship employee due to their personal reasons
If you have any personal reasons that are preventing you from interning at your organization, then you can use this template to tender your resignation. The internship certificate that you will get from this organization can help you in securing a job in future, so ensure that you are parting ways gracefully.
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Dear [Manager],
I hope this letter finds you well. It is with a heavy heart that I am writing to inform you of my decision to resign from my position as an intern at [Company/Organization Name]. Regrettably, I am compelled to take this step due to personal reasons that require my immediate attention and presence.
I have thoroughly enjoyed my time at [Company/Organization Name] and am immensely grateful for the experiences and opportunities I have been given during my internship. The support and guidance from my colleagues and supervisors have been instrumental in my professional development, and I truly appreciate the knowledge I have gained.
However, circumstances beyond my control have arisen, necessitating my full attention to address these personal matters. I have given this decision careful consideration and believe that stepping down from my role as an intern is the best course of action at this time.
I want to assure you that I will do my best to ensure a smooth transition during my departure. I am willing to work until [last working day, typically two weeks from the date of the letter] to complete any ongoing tasks, hand over responsibilities, and provide necessary documentation to assist my successor.
I sincerely apologize for any inconvenience my resignation may cause and am committed to minimizing any disruptions to the team during this transition period.
I want to express my deepest gratitude to [Company/Organization Name] for providing me with such a valuable learning experience. The skills and knowledge I have gained here will undoubtedly remain with me throughout my career.
While I am sad to leave, I hope that we can stay connected in the future. You can always reach me at [Your Phone Number] or [Your Email Address].
Once again, thank you for your understanding and support during this challenging time. I wish [Company/Organization Name] continued success and prosperity.
Sincerely,
Your Name
I hope this letter finds you well. It is with a heavy heart that I am writing to inform you of my decision to resign from my position as an intern at [Company/Organization Name]. Regrettably, I am compelled to take this step due to personal reasons that require my immediate attention and presence.
I have thoroughly enjoyed my time at [Company/Organization Name] and am immensely grateful for the experiences and opportunities I have been given during my internship. The support and guidance from my colleagues and supervisors have been instrumental in my professional development, and I truly appreciate the knowledge I have gained.
However, circumstances beyond my control have arisen, necessitating my full attention to address these personal matters. I have given this decision careful consideration and believe that stepping down from my role as an intern is the best course of action at this time.
I want to assure you that I will do my best to ensure a smooth transition during my departure. I am willing to work until [last working day, typically two weeks from the date of the letter] to complete any ongoing tasks, hand over responsibilities, and provide necessary documentation to assist my successor.
I sincerely apologize for any inconvenience my resignation may cause and am committed to minimizing any disruptions to the team during this transition period.
I want to express my deepest gratitude to [Company/Organization Name] for providing me with such a valuable learning experience. The skills and knowledge I have gained here will undoubtedly remain with me throughout my career.
While I am sad to leave, I hope that we can stay connected in the future. You can always reach me at [Your Phone Number] or [Your Email Address].
Once again, thank you for your understanding and support during this challenging time. I wish [Company/Organization Name] continued success and prosperity.
Sincerely,
Your Name
5. Resignation letter for internship employee as they are relocating
Relocating can hamper your internship employment and it is better to bid adieu to it respectfully. If you are moving to a new location, you can tender in your resignation letter, serve notice period and exit from your current company in a decent manner. The internship experience letter will help you in different ways during your further employment so ensure that you get it without any hassle.
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Dear [Manager],
I hope this letter finds you well. It is with mixed emotions that I am writing to inform you of my decision to resign from my position as an intern at [Company/Organization Name]. Due to unforeseen circumstances, I will be relocating to [new location] in the near future, which regrettably requires me to step down from my role.
I have thoroughly enjoyed my time at [Company/Organization Name] and am deeply grateful for the learning opportunities and experiences I have gained during my internship. The support and mentorship provided by my colleagues and supervisors have been invaluable in shaping my professional growth.
Relocating is a necessary step in my personal life, and though I am sad to leave behind such a positive and nurturing environment, I believe it is the right decision for me at this time.
I understand the importance of providing adequate notice to ensure a smooth transition. As such, I am committed to working until [last working day, typically two weeks from the date of the letter] to complete any ongoing projects, assist in the handover process, and ensure a seamless transfer of responsibilities.
Please know that I am more than willing to help train my replacement and document any crucial procedures to aid in the transition process. I want to ensure that the team continues to thrive even in my absence.
I want to express my deepest gratitude to [Company/Organization Name] for providing me with such a valuable internship experience. The skills and knowledge I have acquired here will undoubtedly serve me well in my future endeavors.
Although I will no longer be physically present at [Company/Organization Name], I hope that we can stay connected in the future. You can always reach me at [Your Phone Number] or [Your Email Address].
Once again, thank you for your understanding and support during this transition. I wish [Company/Organization Name] continued success and prosperity.
Sincerely,
Your Name
I hope this letter finds you well. It is with mixed emotions that I am writing to inform you of my decision to resign from my position as an intern at [Company/Organization Name]. Due to unforeseen circumstances, I will be relocating to [new location] in the near future, which regrettably requires me to step down from my role.
I have thoroughly enjoyed my time at [Company/Organization Name] and am deeply grateful for the learning opportunities and experiences I have gained during my internship. The support and mentorship provided by my colleagues and supervisors have been invaluable in shaping my professional growth.
Relocating is a necessary step in my personal life, and though I am sad to leave behind such a positive and nurturing environment, I believe it is the right decision for me at this time.
I understand the importance of providing adequate notice to ensure a smooth transition. As such, I am committed to working until [last working day, typically two weeks from the date of the letter] to complete any ongoing projects, assist in the handover process, and ensure a seamless transfer of responsibilities.
Please know that I am more than willing to help train my replacement and document any crucial procedures to aid in the transition process. I want to ensure that the team continues to thrive even in my absence.
I want to express my deepest gratitude to [Company/Organization Name] for providing me with such a valuable internship experience. The skills and knowledge I have acquired here will undoubtedly serve me well in my future endeavors.
Although I will no longer be physically present at [Company/Organization Name], I hope that we can stay connected in the future. You can always reach me at [Your Phone Number] or [Your Email Address].
Once again, thank you for your understanding and support during this transition. I wish [Company/Organization Name] continued success and prosperity.
Sincerely,
Your Name
Customize your resignation letter as per your situation
If you are emailing your resignation letter, make sure to add a proper subject name, “Resignation letter-Your Name” and add the letter as an attachment.
Before you mail this, ensure that you communicate about the same with your team lead, manager and HR. Always keep your resignation letter formal and thank the organization for giving you an opportunity.
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Resignation letter subject line