Top 10 Project Time Tracking Tools for Your Small Business

Project time tracking helps gauge time spent on individual tasks and the project as a whole. It enables organizations to take control of their productivity and scale their growth potential. These tools simplify work and speed up processes by addressing and eliminating struggles. This way, it becomes possible to efficiently manage resources and lower operational costs more accurately.

Factors to consider while choosing the software/tool

• The software’s price accurately reflects the overall value it will provide. 
• Allows complete task management and detailed project time tracking.
• It offers a user-friendly interface and enables the exportation of time data.
• It can easily be integrated with apps used on an everyday basis.
• It has analytics features to analyze performance, productivity, and accuracy. 

List of top 10 project time tracking tools

1. Toggl Track
2. ClickUp 
3. Clockify 
4. Buddy Punch
5. Time Doctor 
6. Hubstaff 
7. QuickBooks Time
8. Timely
9. DeskTime
10. EmpMonitor Workforce Productivity & Engagement Software

1. Toggl Track

Toggl Track simplifies time management and tracking with its easy-to-manage approach. The cloud-based software is well-designed and offers simple dashboard navigation and a ton of features that can benefit an established as well as a growing organization. Additionally, as the tool can be integrated with a vast range of other software and tools, it can seamlessly fit into any working environment. 

Key features

• Seamless segmentation of projects and clients to maintain transparency in operations. 
• The tool integrates with other apps and software in a few clicks.
• The user interface is easy to understand. A dedicated dashboard ensures all necessary information is presented clearly. 
• Plenty of labels are available, making tracking and organizing work time significantly easier. 
• The tool can generate detailed reports with the flexibility to customize analytics to one’s preferences. 

Why do we think it is the best?

Toggl Track does a remarkable job of simplifying time tracking and project management. The features of sophisticated reporting tools allow an organization to turn unused time into productive time and do more without stressing about anything. 

Pros

• The tool automatically collects the logged time with Google Calendar integration. 
• The time-tracking data can be easily exported to payroll and accounting software. 
• The tool can be used to automate small business payroll processes. 
• The timer can be run either on the desktop or straight from the browser. 
• Data can be easily generated and exported in CSV or PDF files for record keeping.
• It comes with an easy and efficient feature to establish distinct projects with the flexibility to start independent communication cycles (tagging and reporting). 

Cons

• The time-tracking data is difficult to edit once it has been updated for a project. 

Free trial

• The tool offers a 30-day free trial.

Pricing structure

• Free Plan: Available for up to five users
• Starter: $9/month per user
• Premium: $18/month per user
• Enterprise: Custom pricing plans are available

Case studies

Case Study 1: How time tracking adoption rate allowed Newlogic to maintain client profitability

Challenge

Newlogic launched its software consultancy in 2016, and it knew from experience that managing spreadsheets and timesheets for multiple projects is a laborious and incredibly time-consuming task. They also wanted time-tracking software urgently because their team was scattered across various time zones. 

Solution

The company spent days researching and testing tools, and Toggl Track ticked all the boxes. The tool became their one and only central system to manage everything their business had to offer. 

Results

• With Toggl Track, Newlogic could implement 100% time-tracking adoption. 
• They could track hours spent on client projects successfully and could fairly bill their clients accurately, thanks to Toggl Track’s accurate and actionable reporting features. 
• Furthermore, Toggl Track helped Newlogic grow from 4 to 50 members in four years. 

Case Study 2: How Lighting Beetle used Toggl Track to achieve a 100% project completion rate

Challenge

Lighting Beetle had a waterfall project management method and didn’t have any clearly defined benchmarks, making it difficult for them to achieve deadlines. It eventually overwhelmed them about meeting project deliverables without overworking their talented designers. 

Solution

• With Toggl Track, Lighting Beetle was able to include time tracking as a regular practice and was able to allocate sufficient time for each project.
• With the tool, they were able to measure time being spent against the ROI, which enabled them to adjust their priorities and realign their resources accordingly. 
• Additionally, through appropriate time tracking, the studio was able to generate fair and accurate paychecks for their external contractors and developers, adding more transparency and trust in their external relationships. 
• The progress made by teams was clearly visible to clients, and the report feedback was easily utilized to meet client expectations and deliver on time. 

Results

• Toggl Track helped Lighting Beetle achieve a steady growth rate with a recorded 50% growth year-over-year in their revenue.
• An estimated 100% of projects were completed and delivered within the stated deadline. 
• The studio has maintained a work-life balance for its employees, actively preventing burnout. 

G2 rating: 4.6/5

Capterra rating: 4.7/5 

2. ClickUp

ClickUp is a powerful all-in-one productivity software that can be used for time tracking and project management. The tool can be used on a desktop and has an easy-to-use and handy Chrome plug-in extension. ClickUp allows its users to add notes, upload documents, allocate billable time, or add labels and links to track the progress of any project. Its intuitive time tracking can help large, diverse teams to make the most of their time. 

Key features

• The tool can be used to track time from any device with just a mobile app installation. 
• The tool offers a workload view that helps in understanding the team's capacity on a weekly and monthly basis. 
• The reporting feature gives insights into how your employees spend their time and areas where they need to improve. 
• The automated workflows allow a business to maintain transparency and accountability across teams. 

Why do we think it is the best?

ClickUp can significantly simplify reporting and time tracking while ensuring all touchpoints during the project are communicated with utmost clarity. 

Pros

• 15+ different view options that help in understanding various aspects of a project with ease.
• The tool can be customized in terms of fields, task statuses, and dashboards. 
• The tool significantly simplifies collaboration with options like Watches, Chat view, and assigned comments and mentions.

Cons

• Not all viewing options are available on mobile devices.
• The tool can come across as complex for people who have been using simple time tracking and project management tools. 

Free trial

A new ClickUp account is created as a Free Forever space. 

Pricing structure (all types)

• Unlimited: $5/month per user
• Business: $12/month per user
• Business Plus: $19/month per user
• Enterprise: Customized for pricing

Case Studies

Cast Study 1: How ClickUp helped Lids manage its disjointed processes for better retail store expansion

Challenge

The expanding team at Lids used spreadsheets and email to manage projects, making the process more complex as more employees joined and took care of different roles. This made it hard for the teams to keep track of what needed to be done and when. It eventually created communication gaps between teams, making it difficult to process multiple tasks simultaneously. 

Solution

ClickUp’s visual representation with a customizable and easy-to-navigate set-up made it possible for teams across construction, store planning, facilities, operations, marketing, custom, finance, and buying to use the tool to streamline their projects and everyday processes. 

Results

• Lids experienced a 66% increase in their weekly meeting efficiency.
• 100+ hours saved by replacing miscommunication with proactive and timely communication cycles. 
• 25 stores were able to improve their performance using the tool. 

Cast Study 2: How ClickUp helped Cartoon Network double output in 50% less time

Challenge

Cartoon Network’s social media team struggled with complicated workflows that were laid out over multiple project management tools. It eventually resulted in the team trying to keep the communication cycle active on two channels. 

Solution

ClickUp’s custom statuses, time management tracker, and dashboards simplify task allocation and follow-up. Its easy user experience made it possible for both teams to communicate clearly and be able to see progress in real time. 

Results

• The teams saved 50% of their time when it came to creating and publishing social media content.
• 2,000+ social media assets were created. 
• The same team size was able to manage more social media channels.

Companies using this product - add 5 logos for social proof

G2 rating: 4.7/5 

Capterra rating: 4.7/5 

3. Clockify

The tool helps eliminate paperwork and excessive documentation involved with time-tracking while having an easy-to-navigate and appropriately segmented dashboard. It is a versatile time-tracking and management tool that is ideal for growing businesses. The user interface is simple and can be used by teams regardless of their expertise, schedule, working style, and location. The time reporting is incredibly simple and efficient. 

Key features

The tool allows users to track time from anywhere.

• Recurring events can be duplicated easily to track time and eliminate any data repetitions across the project management workflows. 
• Gain useful insights into the team’s individual and combined performance for better task and resource allocation. 
• Generate accurate time reporting for transparent billing. 

Why do we think this is the best?

Clockify simplifies how employees track their time while allowing them to work from anywhere. The tool is great for businesses that have a wide range of team members involved in varied roles. 

Pros

• A flexible and easy-to-use time-tracking mobile application is available. 
• The project management workflows can be set up with a few clicks and shared across departments.
• Accurate time reporting to help understand how many hours every employee is working. 

Cons

• The Kiosk feature can be challenging to use.

Free trial

All paid features can be tried for free for seven days.

Pricing structure (all types)

Basic: $ 3.99 per user/month (annually) or $4.99 per user/month

Standard: $ 5.49 per user/month (annually) or $6.99 per user/month

Pro: $ 7.99 per user/month (annually) or $9.99 per user/month

Enterprise: $ 11.99 per user/month (annually) or $14.99 per user/month

Case studies 

Case Study 1: How Clockify helped Grip gain a competitive edge

Challenge

Grip is a company that is dedicated to its mission of connecting people. The company saw major changes in recent years that helped it stay relevant. The organization understood the importance of proper time management and wanted a tool to simplify their remote teams' time tracking, project management, and reporting. It also wanted a solution that could help them forecast project-related parameters. 

Solution

Grip had successfully struck a balance between on-site and remote working and needed a flexible tool that could add to their productivity and help improve overall employee satisfaction and well-being. With Clockify, Grip was able to bridge this gap. Clockify’s robust integration capabilities, easy-to-use interface, and ability to allow multiple team management helped. 

Results

With Clockify, Grip has been able to retain customers for long periods of time, has won many innovation awards, and has a record of successful presence in 40+ countries. 

Cast Study 2: How Whiteboard Games used Clockify to speed processes without losing accuracy

Challenge

During its initial days, Whiteboard Games saw plenty of employees willingly doing overtime, and the company awarded them for their dedication and hard work with extra pay. 

They needed a tool that would help them manage their time and ensure every team member was getting paid. 

Solution

The teams started using Clockify regularly to track time. As most of their team members were working remotely, the tool helped ensure the entire game production process was streamlined and transparent to prevent confusion in the later stages. 

Clockify ensured that even when teams were working remotely, they kept a log of what they were working on. Individual tasks were assigned using the tool, and it made sure everyone knew what they were working on. 

Results

• From working 50 to 60 hours a week, Whiteboard Games implemented a 40-hour week restraint, which resulted in enhanced productivity.
• The tool provides accurate data sets that make it easier for the team to track areas of delays and manage them properly. 

G2 rating: 4.4/5 

Capterra rating: 4.6/5 

4. Buddy Punch

Buddy Punch is a convenient and efficient online punch clock app that helps businesses track time. Its easy-to-use drag-and-drop time-tracking interface is user-friendly and ensures you can add tasks quickly. The time-tracking tool can be used to create insightful, detailed reports on various factors. 

Key features

• Comes with a facial recognition feature that adds an extra layer of security during logins and logouts. 
• Its geofencing features enable clocking in only when the employee is in a pre-defined area. This feature is vital for teams that are working on-site.
• The integrations are smooth and effortless, allowing teams to use the tool without any hiccups. 

Why do we think this is the best?

Buddy Punch is excellent for teams that are working on-site. The implementation of the PTO policy ensures a satisfactory employee experience. The tool can track regular and overtime hours. 

Pros

• Customized reports are shared that are easy to analyze and understand. 
• Timesheet data is comprehensive.
• Automates overtime and PTO calculations. 
• Helps optimize the remote working team’s workflow and productivity. 

Cons

• Some users have encountered errors during punch time. 

Free trial

All Buddy Punch plans come with a free trial.

Pricing structure (all types):

Standard: $2.99/month per user

Pro: $3.99/month per user

Enterprise: Customized; contact for a quote 

All plans are billed annually. 

Case Studies

Case Study 1: How Buddy Punch helped Coast To Coast Transporters ensure their teams are working their best 

Challenge

When Buddy Punch hired their first employee out of their location, they needed a tool that would easily integrate with QuickBooks and make time tracking & payments easier. 

Solution

Buddy Punch has been an integral part of their business operations as it ensures all employees are tracking their time properly and are getting paid in a timely manner. The tool offered the convenience of limiting IP location permissions and webcam images to ensure everyone is at work. 

Results

With Buddy Punch, Coast To Coast Transporters expanded their team from one to many members, and they are currently servicing 5+ locations. 

Case Study 2: How Buddy Punch streamlined operations for Leete Tire & Battery. 

Challenge

With its growing business locations and team, Leete Tire & Battery wanted a tool that would simplify the time-tracking and payment process without maintaining extensive documentation.

Solution

Earlier, the team used paper time cards, and all the hours had to be manually added during payroll calculation. They needed a simple but effective solution, and Buddy Punch allowed them to switch from punching papers to punching digitally. 

Results

Buddy Punch has helped Leete Tire & Battery manage their 6 locations and 60+ employees, ensuring they clocked in and out on time. The tool has simplified their payment and attendance process significantly. 

G2 rating: 4.8/5

Capterra rating: 4.8/5

5. Time Doctor

Time Doctor offers the convenience of automatic time-tracking, and as it runs in the background of your employee’s system, it is easy to use and is not mind-boggling. The tool takes screenshots periodically of the employee's screen, ensuring you have a clear view of what they are up to and their progress. The time tracker is ideal if your team works from different locations. 

Key features

• Time Doctor helps track your employees' activities, tasks, and productivity while they are at work. 
• It provides visual proof of work being done as the tool takes unlimited screenshots of activity.
• The comprehensive tool helps understand areas where your employees save time by being productive and scope for improvements. 

Why do we think this is the best?

The tool takes plenty of screenshots during its run time, ensuring the employer can determine the rate at which work is being done and overall productivity. The reporting and analytics features make it possible to track performance in numbers. 

Pros

• The tool can identify performing assets in a team and can remove time-consuming distractions.
• The app has over 50+ integrations, allowing teams from different departments to use the same tool.
• Promptly sends idle notifications in case a team member has been away from the system for too long. 

Cons

• It has an on-screen time-tracking desktop app that can cause distractions. 

Free trial

Not available.

Pricing structure (all types)

Basic: $5.90/month per user

Standard: $8.40/month per user

Premium: $16.70/month per user

Case Studies

Case Study 1: How Time Doctor helped Phoenix Virtual Solutions get more insights on their off-shore remote workforce 

Challenge

Phoenix Virtual Solutions, a BPO company with offices in 3 locations, wanted more visibility into how their off-shore remote workforce was performing during working hours. They wanted to provide better clarity and comprehensive data to their clients about their efficiency and the work being done by the offshore teams.

Solution

Time Doctor turned out to be an affordable solution for Phoenix Virtual Solutions that provided them with data and visuals, ensuring they can maintain transparency with their teams. The tool optimizes the time employees spend at work while ensuring cost-efficiency for their clients. 

Results

• Results and reports from Time Doctor have helped Phoenix Virtual Solutions retain more customers.
• Phoenix Virtual Solutions reported a 1000% growth in the volume of collections as a result of the remarkable performance shown by the off-shore team.

Case Study 2: How Time Doctor helped Peak Support manage their 100% remote team

Challenge

Peak Support understands that their team is their competitive advantage, and they are committed to ensuring that everyone fosters a culture of accountability and commitment. The company wanted a tool to help them identify any performance gaps while increasing the visibility of the productivity and work being done by the teams. They wanted to show their clients better data sets during billing cycles. 

Solution

Time Doctor provided a comprehensive and data-driven solution that helped the team at Peak Support to track their time and productivity and identify areas where a little help could do miracles. They could track where time was spent, ensuring transparency during billing. 

Results

Ever since Time Doctor was implemented in Peak Support, the teams reported a significant improvement in deliveries and a monumental increase in accountability, fostering a culture of productivity and performance. 

G2 rating: 4.4/5

Capterra rating: 4.5/5

6. Hubstaff

Hubstaff is an incredibly efficient time-tracking and productivity tool that can help growing businesses manage their remote teams better. The tool makes billing customers more efficient and identifies where employees spend most of their time. The app eliminates the chances of overcharging or undercharging clients. 

Key features

• The tool takes a screenshot of the employee’s screen every 10 minutes to maintain transparency during workflows. 
• It tracks the websites and applications that the employee is using to prevent suspicious activities from unfolding. 
• The tool analyzes keyboard strokes and mouse movements to determine if the employee is active. 

Why do we think this is the best?

Hubstaff is a cloud-based time tracking and performance management system that ensures your employees are dedicating themselves to work. The frequency of screenshots being taken encourages employees to avoid distractions and work. The timesheets make it easier for companies to generate bills. 

Pros

• The tool is easy to use and can be downloaded on Windows, Linux, and Mac OS.
• It takes screenshots every 10 minutes, ensuring you can keep a close track of project progress. 
• The tool offers 30+ seamless integrations. 
• Complete and detailed overview of performance and progress made. 

Cons

• The screen may sometimes freeze as the tool takes a screenshot. 
• Mobile apps do not take screenshots. 

Free trial

14-day free trial available. 

Pricing structure (all types)

Starter: $7/user for every month, $4.99/user annually

Grow: $9/user for every month, $7.50/user annually

Team: $12/user for every month, $10/user annually

Enterprise: Customized services. 

Case Studies

Case Study 1: How Hubstaff helped Yac save time on meetings and increased productivity

Challenge

As the number of clients grew, Yac faced difficulties keeping track of projects, deliverables, and feedback. It became challenging for them to understand and recognize the time being spent on individual projects. They needed a tool that would help manage time and make forecasting deadlines easy.

Solution

Hubstaff’s clear and simple dashboard helped Yac switch from the other software they were using. With Hubstaff, the team could collaborate more efficiently with freelancers, and project development, billing, and tracking of work progress in general became more seamless. 

Results

With Hubstaff, Yac saves at least 20 hours per month and can forecast deliverables knowing their team’s capacity. 

Case Study 2: How Hubstaff helped stabilize Terran’s growth overseas 

Challenge

As Terran started to grow, the eCommerce business started getting worried about managing its offshore setup in the Philippines. They needed a tool that provided transparency and would simplify attendance monitoring and payroll. They did it manually but sought a more precise and accurate solution. 

Solution

Hubstaff came for a much-needed respite that helped with many things, including project management, activity monitoring, time tracking, and integration flexibility. The tool made it possible for Terran to bill their employees based on the work they were doing and ensure every employee felt satisfied with their work. Hubstaff complemented Terran’s strict attendance policy with utmost transparency. 

Results

Hubstaff has helped Terran simplify its work processes and time tracking. They now have a secondary company that is constantly growing in the eCommerce realm. 

G2 rating: 4.3/5

Capterra rating: 4.6/5

7. QuickBooks Time

QuickBooks Time has been a popular time-tracking software for small businesses. The tool allows businesses to keep track of time and use their productivity monitoring parameters to understand how individuals in the team are performing and potential areas of improvement. The tool can be used for payroll as well as for billing clients. 

Key features

• The tool comes with GPS location tracking that increases employee accountability. 
• Login and logout can be done using a smartphone, desktop device, or time clock kiosk.
• The tool is versatile and can be used to track different types of job roles. 

Why do we think this is the best?

The tool brings project management, time-tracking, and employee accountability under one roof. It is great for growing businesses. 

Pros

• The employee monitoring feature calculates paid time off, project tracking, and billable hours. 
• The tool generates custom reports that come with the feasibility of removing any unnecessary details that can cloud the purpose of the report.
• It can be integrated with other tools and apps seamlessly.  

Cons

• Sometimes, users have encountered errors when integrating the tool with payroll and accounting software. 

Free trial

30-day free trial 

Pricing Structure (all types)

Time Premium: $10 per month

Time Elite: $20 per month

Payroll Premium: $37.50 per month

Payroll Premium and Simple Start: $52.50 per month

No free plans are available

Case Studies

Case Study 1: How B.C. Company used QuickBooks Time to make everyday work easier.

Challenge

B.C. Company needed urgent help with inventory and bookkeeping to keep their business running smoothly. Their previous system was not capable of handling large data sets and had automation limitations. 

Solution

With QuickBooks Time, the company found the ultimate time-tracking solution that helped them get ahead of the curve and generate accounts receivable and payable, sales orders, control and manage their inventory, and create daily receipts.

Results

With QuickBooks Time, B.C. Company was able to keep pace with the market and automate massive amounts of their processes. 

Case Study 2: How QuickBooks Time helped FOTENN Planning & Urban Design create complex reports in a few clicks

Challenge

FOTENN Planning & Urban Design struggled to create reports that would help them understand points for improvement. They found it challenging to set a concrete footing for themselves in the dynamic market. 

Solution

With QuickBooks Time, the enterprise could generate highly comprehensive reports while smoothly removing unwanted information. This feature helped them save time while understanding areas where they spend most of their time. 

Results

QuickBooks Time made it possible for FOTENN Planning & Urban Design to save 20+ hours monthly on generating and analyzing data for reporting. 

G2 rating: 4.4/5

Capterra rating: 4.7/5

8. Timely

Timely is known for simplifying the methodology of tracking time. It's a simple tool that can be used to automate scheduling and can be helpful in creating tasks without the need for manual, word-by-word input from the user. Time tracking analytics consider available resources and the overall time spent to complete a task/project. 

Key Features

• The tool can generate productivity reports, enabling organizations to understand employee productivity rates.
• It can be automated to take care of multiple tasks, further adding to its time-saving ability. 

Why do we think this is the best?

The tool is pretty straightforward and does not have any complications in terms of usage and applications. Timely’s versatility makes it ideal for use in various industries. 

Pros

• The tool can integrate easily with existing technology for more efficient project and payroll management.
• The tool offers elaborate and in-depth analytics that can help businesses understand their employee's performance and abilities better. 

Cons

• Customer support is approachable by email only. 

Free trial

Available.

Pricing structure (all types)

• Build: Starts at $20 per month
• Elevate: Starts at $30 per month
• Innovate: Starts at $35 per month

Case Studies

Case Study 1: How web design agency Yummygum used Timely to maximize its operational profitability

Challenge

As the company was growing, they were on the lookout for tools that could help them organize and structure their work while giving insights on time being spent on individual projects. They also wanted the tool to scale with them as they grew. 

Solution

Timely helped the organization by fitting in like a glove. The tool has made it simple for the agency to track projects based on time, understanding employee performance while keeping some room for slack. The tool has helped the agency optimize its processes to ensure higher productivity and quicker turnaround. 

Results

With Timely, the team at Yummygum has grown exponentially, and they are able to onboard more clients. 

Case Study 2: How Compass used Timely to manage their team in 20+ locations

Challenge

Compass is a market leader in real estate in the US. However, their traditional attendance, timekeeping, and payroll methods were falling short with the growing team. They needed a tool that could help them gauge density and reallocate resources. 

Solution

With Timely, Compass was able to manage its spectacular team of 17,000 people. The team no longer relied on assumed data, educated guesses, and instincts but rather used real-time data and analytics to understand the time spent on tasks. It took away the stress of constantly keeping track and freed up ample space for operations. 

Results

With Timely, Compass can manage attendance, productivity, and payroll of 17,000 employees scattered across 20+ locations. 

G2 rating: 4.8/5

Capterra rating: 4.7/5

9. DeskTime

DeskTime is a productivity-focused tool that has been helping organizations of all sizes to track their employees’ time management and project progress rate. The tool generates data that helps determine which project your team is currently making progress in. This way, it becomes easier to forecast project completion. 

Key features

• It gives an overall outlook of current priorities and progress being made, resulting in fewer meetings. 
• The tool offers the convenience of shift scheduling. 

Why do we think this is the best?

The tool is incredibly useful as it gives a bird’s eye view of what’s happening in the teams. The tool counts billable hours and can be beneficial in controlling expenses and resources. 

Pros

• It simplifies tracking the projects your employees are currently working on. 
• Create reminders automatically for breaks and leisure time to avoid exhaustion at work.
• The tool records every activity being executed, making it possible for businesses to stay transparent with their clients. 

Cons

• The reports and charts can be confusing sometimes. 

Free Trial

14-day free trial available

Pricing structure (all types)

Free Plan: For one user only

Pro: $7/per user, monthly

Premium: $10/per user, monthly 

Enterprise: $20/per user, monthly

Case Studies

Case Study 1: How Nexus Auto Transport used DeskTime to increase its productivity

Challenge

As the team grew at Nexus Auto Transport, the need to stay organized and update all systems became pivotal. It became apparent that adhering to traditional methods might not yield fruitful results.

Solution

DeskTime’s productivity and time-keeping feature allowed many teams to collaborate and work together. These features also made it possible for Nexus Auto Transport to keep track of productivity and identify areas where processes could be optimized.

Results

With DeskTime, Nexus Auto Transport has been able to expand into 77 teams that are working across five countries, providing exceptional customer service while maintaining impeccable internal processes. 

Case Study 2: How HasTech is saving thousands of dollars with DeskTime

Challenge

With its team working from different locations and different time zones, HasTech wanted everything to be under one roof. Productivity, time tracking, profitability, and accountability were their key concerns. 

Solution

When the team at HasTech switched to working remotely due to the pandemic, they instantly knew that there was a need for a more solid and reliable architecture to keep the teams together and on the same page. DeskTime helped the business maintain transparency across all departments while continuously providing accurate data analytics highlighting productivity, efficiency, and outcomes. 

Results

With DeskTime, HasTech can save $2000 monthly on operational expenses. 

G2 rating: 4.6/5

Capterra rating: 4.5/5

10. EmpMonitor Workforce Productivity & Engagement Software

EmpMonitor helps ensure your business and your employees are working on the same set of task priorities. The tool gives insights into what everyone is working on and the progress made while making billing easier. 

Key Features

• The tool allows real-time tracking of projects and the rate at which progress is being made.
• It segregates time into total time, active time, and idle time. 
• The tool takes screenshots of the screen randomly to ensure employers can see what their team is working on. 

Why do we think this is the best?

EmpMonitor has a sophisticated design that is fun and easy to use. The time tracker works seamlessly on Windows and Mac OS.

Pros

• The pop-up notification makes it possible to stay active in case you have been idle for a long period. 
• The real-time progress analysis makes it easier to forecast any potential delays. 
• It can integrate with different tools seamlessly and assist with attendance and payroll management. 
• As the number of employees on your team increases, the charges for using the tool will decrease. 

Cons

• Sometimes, the system glitches when the tool is calculating overall productivity.

Free Trial

15-day free plan available. 

Pricing structure (all types)

Bronze: $4.59 per user, monthly, paid annually (1-10 users)

Silver: $3.75 per user, monthly, paid annually (11-50 users)

Gold: $2.92 per user, monthly, paid annually (51-200)

Case Studies

Case Study 1: How Fabdesigns refined their process with EmpMonitor

Challenge

As Fabdesigns started acquiring more clients, it became difficult for them to identify when their employees were being productive and were taking some time off. It overall complicated the accountability process. 

Solution

EmpMonitor provided an in-depth analysis of productivity and how time was being utilized within the organization. These data points helped Fabdesigns understand flaws in their processes and gave them an opportunity to refine and optimize their everyday operations. 

Results

With EmpMonitor, Fabdesigns achieved 10% productivity within the first week of implementation. These numbers continue to grow. 

Case Study 2: How Lexmores protects its client's data from falling into the wrong hands with EmpMonitor

Challenge

As a legal service, confidentiality and protecting client information have always been a priority for Lexmores. 

Solution

With EmpMonitor's expertise, potential online threats were identified, and tactical strategies to prevent theft or leaks were implemented. Visited websites were constantly monitored, and any suspicious activities were immediately considered. 

Results

EmpMonitor helped Lexmores save thousands of dollars spent on legal defensive costs, and real-time surveillance boosted employee performance significantly. 

G2 rating: 4.9/5

Capterra rating: 4.8/5 

11.Timechamp

hour-tracking
If you're looking for something more than basic time tracking, try the hour tracking app by TimeCamp. This versatile employee time-tracking software provides teams and freelancers with work hours tracking, billable hours, reporting capabilities, budget management, and many other advanced features that automate time and attendance-related processes in your business. TimeCamp timesheet app has been designed primarily for small to large teams; still, thanks to its generous free tier, it also works perfectly as a solo time tracker for improving personal productivity.

TimeCamp collects time tracking data like hours worked, optional computer activity, and clock-in/clock-out records. Use tracked time entries to determine how many hours your employees usually spend on their assignments, create invoices based on time spent on specific tasks, get actionable insights into work progress, compare ongoing resource usage with estimates, and do thorough profitability analysis.

Key features:

• Automatic time tracking apps (desktop app is available for Windows, Mac, and Linux)
• Timesheets with approval workflow
• Team management features with custom user roles
• Attendance tracking with employee monitoring
• Detailed reporting (time, task, location, financial, activities, pivot table for a custom report; export data to CSV, PDF, Excel, or Google Spreadsheets)
• Basic project management features,
• 30+ direct integrations with other tools like Jira, Trello, Asana, Notion, Monday, Clickup, Zendesk, Salesforce, Quickbooks, Azure DevOps, or Google Calendar,
• Budgeting with estimates,
• Billable time,
• Job costing, and many more.

Pros:

• Unlimited users
• Unlimited projects
• Browser extensions to track time within 70+ apps,
• Generous free plan
• Short learning curve
• All its apps (desktop app, apps for a mobile device, Kiosk, etc.) are free to use.

Cons:

• Not so user-friendly interface, yet they work hard to improve user experience

Free trial

• TimeCamp offers a 14-day trial.

Pricing structure (billed annually):

• Free: free forever for unlimited users, includes all the essentials
• Starter: $2.99 per user per month
• Premium: $4.99 user/month
• Ultimate: $7.99 user/month
• Enterprise: contact sales, designed for companies of 50+ employees 

Case study 1:

How Construo, a team of high-end software engineering experts, use TimeCamp to streamline time tracking, and save time on reporting

Challenge:

Construo is a software development company from Switzerland. They implemented TimeCamp into their workflow to streamline work hours tracking, attendance management, and time reporting. Before, they struggled with understanding how long different tasks take to complete and managing employees’ time off. 

Solutions:

TimeCamp hit the jackpot and became Construo’s all-in-one solution for measuring time for accounting purposes, getting insights into task durations to optimize project planning, streamlining absence and vacation management processes, and establishing a data model suitable for their requirements.

Results: 

• Automating time tracking and report generation, Construo saved approximately 2 hours per month on estimating and report preparation, 
• The company gained extremely valuable insights into time allocation, meeting durations, task distribution, and employee productivity, 
• They managed to overcome absence management issues. 

G2 rating: 4.7/5

Capterra rating: 4.7/5

Bottomline

Project time-tracking software and tools are an incredible investment that a growing company should make. These tools help streamline their processes, help employees hit their peak productivity every time, and have real-time data insights backing every step taken to progress in a project.

They are revolutionizing how businesses operate. If you are struggling with payroll, maintaining transparency, and billing, it's time to give these tools and software solutions a try!